In the case of board member remote voting, any action that is ratified by the majority of board members (excluding abstentions) at the regular or special meeting is legal. This is the case, in the event that a statute, administrative code section, by-law or board policy or board policy declares otherwise.

If your board has an arrangement for remote voting that is particular and you want to review it to ensure the process is being followed correctly. In addition, if you do decide to allow remote voting, you should also ensure that quorum has been achieved and that the board management software allows for an unsecure, transparent and precise vote.

In the past, when a board votes to pass a motion, they could choose to use ballots that were sent out in advance or record the results via roll call. With the advancement of technology and the necessity to conduct meetings remotely, it’s natural to implement a virtual voting system that allows members to express their decision quickly. The MeetingPulse platform, for instance lets members vote remotely and can be accessed from any device that has internet connectivity. It’s also easy to use and provides security that is enterprise-level.

Whichever method you decide to use, the best way to ensure that everyone on the board is confident in their decisions is to entice them actively to participate during discussions. This will boost engagement and ensure that the voices of all are heard, which reduces the possibility that a member will be able to challenge the final result.